Executive Team Assistant

Temporary Executive Team Assistant opportunity to join a well known brand in the financial services industry. * 3 month temporary role, starting ASAP * Melbourne CBD office & hybrid working available * Gain invaluable career experience supporting a chief executive office

What you'll do:

As a Team Assistant within the Executive Office, you will play an integral part in ensuring that daily administration operations run effortlessly. You’ll work as part of a small, high performing and supportive team.

• Coordinate calendar meeting to ensure seamless scheduling for senior leadership
• Assist the Director with formatting, preparing, collecting, and distributing Executive Leadership reports, papers, and meeting materials
• Update various governance registers regularly to maintain accurate records and support compliance requirements.
• Organise meetings and events by handling video conferences, room bookings, set-up logistics, catering arrangements etc.
• Assist with travel arrangements for executives
• Maintain SharePoint and document management

What you bring:

To excel as a Team Assistant in this Executive Office setting, your background will include hands-on administrative experience supporting busy teams or senior leaders within a structured corporate environment.

• Demonstrated experience providing high-quality administrative support within a corporate environment
• Exceptional organisational skills with proven ability to manage multiple tasks simultaneously while maintaining meticulous attention to detail.
• Strong interpersonal abilities that enable you to build rapport with stakeholders at all levels
• Experience preparing professional documents and managing document control processes efficiently.
• A solutions-focused mindset that allows you to respond calmly under pressure
• Sound judgement and discretion when handling confidential information

What you can expect:

This role has the rare opportunity to work within a Executive Office for a global business. You’ll support a high performing and close team and CEO where your contribution to the smooth day-to-day running of the office will be valued.

What's next:

If you are ready to make an immediate impact by supporting senior leaders in a fast-paced executive environment, this is your chance to shine - apply now!

Apply today by clicking on the link provided.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Emma Harvey on +61 3 8628 2161 for a confidential discussion.