Executive Assistant

Join a leading health regulation organisation as Executive Assistant to one of the Executive Directors. This is a high-impact, one-to-one partnership role where your judgement, financial capability, and executive support expertise will help drive strategic priorities and meaningful outcomes. Melbourne-based with hybrid flexibility, you’ll work closely with senior leaders to support safer healthcare for the community.

Please note, this is a 6-month fixed term opportunity.

Working closely with the Executive Director, Notifications Leadership Group, and broader business support network, you will help drive priorities, improve ways of working, and support a function dedicated to safer healthcare outcomes for the community.

The role in detail:

Your responsibilities will include:

• Partnering with the Executive Director to coordinate priorities, manage competing demands, and support effective decision-making.
• Managing confidential information, correspondence, and sensitive matters with discretion, maturity, and sound judgement.
• Supporting financial processes, reporting, and business administration activities with accuracy and confidence.
• Coordinating meetings, governance activities, documentation, and follow-up actions to ensure momentum across priorities.
• Preparing reports, briefing materials, and executive documentation to a high professional standard.
• Supporting the Notifications Leadership Group with strategic initiatives, operational improvements, and team priorities.
• Building strong relationships with stakeholders across the organisation and acting as a trusted point of contact.
• Identifying opportunities to streamline processes and enhance business effectiveness.

What we're looking for:

• Proven experience supporting senior executives within a complex, fast-paced, or regulated environment.
• Strong financial capability and confidence managing business processes, reporting, and operational activities.
• Exceptional organisation skills with the ability to prioritise, anticipate needs, and deliver with minimal direction.
• Strong judgement, discretion, and the ability to manage confidential information with integrity.
• Excellent written and verbal communication skills, with the confidence to engage stakeholders at all levels.
• A proactive, solutions-focused mindset and the ability to identify improvements that create efficiency.
• Experience working collaboratively across teams, including within hybrid and virtual environments.

To learn more about the opportunity, the team, and how you can make an impact in this role, we encourage you to connect directly for a confidential conversation.

Lucas.aparo@robertwalters.com.au

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.