Executive Assistant

An exciting opportunity has become available for an experienced Executive Assistant or Senior Legal Assistant to join a highly regarded law firm in a hybrid Executive Assistant & Paralegal position. Supporting a busy legal team, you'll enjoy a diverse role that combines executive support with meaningful legal responsibilities, offering excellent career development within a collaborative and supportive environment.

Are you an experienced Executive Assistant or Senior Legal Assistant looking to take the next step in your legal career?

Our client is seeking a proactive and highly organised professional to join their established legal practice in a unique hybrid role that combines executive support with hands-on paralegal responsibilities. Working within either the Commercial or Property team, you'll become a valued member of a collaborative and supportive environment where no two days are the same.

This is an excellent opportunity to broaden your legal knowledge while working closely with experienced practitioners and building long-term career opportunities.

Key responsibilities

• Provide high-level executive support, including complex diary and inbox management.
• Coordinate meetings, appointments and client communications.
• Prepare, amend and format legal correspondence and documentation.
• Manage file administration, matter opening and closing, billing and financial administration.
• Liaise with clients, external stakeholders and internal teams to ensure matters progress efficiently.
• Assist with drafting legal documents and correspondence relevant to your practice area.
• Conduct legal searches and prepare documentation for lodgement with relevant authorities.
• Support lawyers with transactions, settlements and ongoing legal matters.
• Maintain accurate records while ensuring confidentiality and attention to detail at all times.

About you

To be successful in this position you will bring:

• Previous experience as an Executive Assistant, Legal Assistant, Senior Legal Assistant or Paralegal.
• Experience within a legal practice, ideally in Commercial or Property Law.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong communication skills and a professional approach when dealing with clients.
• Excellent Microsoft Office skills, particularly Word and Outlook.
• High attention to detail and strong document formatting abilities.
• A proactive mindset with the confidence to work independently and anticipate the needs of the legal team.

What's on offer

• Competitive salary package.
• Hybrid Executive Assistant and Paralegal position offering genuine variety.
• Supportive, collaborative and down-to-earth team culture.
• Ongoing learning and professional development opportunities.
• Access to quality systems, resources and mentoring.
• Employee wellbeing initiatives and social events.
• Long-term career progression within a respected legal practice.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Natalie Kiely on 08 9266 0933 for a confidential discussion.