Executive Assistant

An exceptional opportunity for an accomplished Executive Assistant to support senior Legal and Commercial leaders within a globally recognised investment organisation. Partnering with the Head of Commercial/General Counsel and Regional Head of APAC, you will deliver high-level executive support, manage complex priorities and build key stakeholder relationships, driving operational excellence and regional alignment.

This role offers you the opportunity to work at the heart of a high-performing legal and commercial team, providing essential executive administrative support and acting as a central point of coordination across multiple business functions. You will be instrumental in enabling senior leaders and lawyers to operate efficiently, contributing to a connected culture focused on shared enterprise objectives.

What you'll do:

As an Executive Assistant Legal Commercial based in Melbourne, you will play a pivotal role in supporting senior leaders within the legal and commercial teams. Your day-to-day responsibilities will involve managing complex diaries, coordinating meetings with both internal stakeholders and external partners such as law firms or clients, preparing documents for sign-off or distribution, overseeing travel arrangements for executives, processing expenses and invoices efficiently, and ensuring all administrative tasks are completed to the highest standard.

• Provide one-to-one executive administrative support to the Head of Commercial/General Counsel and Regional Head of APAC, ensuring seamless workflow coordination across legal and commercial teams.
• Act as a central point of communication for internal stakeholders including the People & Culture team, Group Heads, Executive Assistants, APAC Operating Committee, as well as external clients, law firms, and third-party service providers.
• Deliver comprehensive administrative services such as diary management, email screening, drafting correspondence, document management, budget oversight, meeting organisation, travel arrangements, expense processing, invoice handling, and general office support.
• Support strong regional alignment by helping build a connected culture focused on shared enterprise objectives through effective relationship management with internal and external stakeholders.
• Provide overflow support to Executive Directors of the APAC Legal team and assist other Executive and Team Assistants as required.
• Maintain up-to-date information and data across various platforms while ensuring accurate document control and compliance with delegated authorities relevant to the position.
• Oversee the development and ongoing management of processes that ensure excellent client service standards and clear instructions for staff.
• Comply with all organisational policies applicable to activities and decisions required in this role while maintaining confidentiality protocols.
• Meet and greet visitors, partners, and stakeholders professionally to foster positive relationships.
• Contribute proactively to business performance by understanding long-term revenue targets and participating in business plan objectives.

What you bring:

• Considerable experience as an Executive Assistant or administrative support within a corporate environment (preferably supporting a General Counsel) or professional services firm such as law or accounting.
• Demonstrated experience providing administrative support in a legal setting either within a law firm or an in-house legal team.
• Experience in company secretarial duties is desirable but not essential.
• Some formal education is preferred for this role.
• Advanced skills in MS Office Suite including Word, Excel, PowerPoint; proficiency with document management systems is essential.
• Experience using Board Portal software is desirable but not mandatory.
• Good understanding of the aims of legal teams within commercial groups as well as principles relating to delivery of administrative services such as confidentiality protocols.
• Ability to develop positive relationships with internal stakeholders by meeting their needs responsively and addressing feedback constructively.
• Strong interpersonal skills demonstrated through collaborative teamwork across projects; ability to share knowledge generously with colleagues.
• Proactive approach to problem-solving coupled with attention to detail when managing multiple priorities.

What sets this company apart:

This global investment organisation stands out for its unwavering commitment to prioritising client outcomes through trusted partnerships that deliver sustainable results for beneficiaries. Employees are encouraged to achieve together by collaborating across teams—making lasting positive differences every day. The workplace culture values everyone: shaping an environment that’s inclusive, caring, respectful—and celebrating diversity at every level.

What's next:

If you are ready to take your career further by joining an inclusive team where your skills are valued—apply now!

Lucas.aparo@robertwalters.com.au

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.