Administration Officer

We are seeking a dedicated Administration Officer to play a key role in providing comprehensive administrative support and ensuring smooth day-to-day operations within a dynamic office environment. This role offers you the chance to advance your career while working in a professional workplace culture that values collaboration, excellence, and outstanding client service. If you're ready to thrive in a fast-paced team environment, this opportunity is ideal for you.

Key Responsibilities

• Provide comprehensive administrative support, including direct assistance to senior professionals and broader team support.
• Manage complex diary schedules, appointments, meetings, and team activities with efficiency and attention to detail.
• Oversee inbox management by monitoring and prioritising incoming emails, responding to routine inquiries, and flagging urgent matters to ensure smooth communication flow.
• Handle administrative tasks such as document preparation, data entry, compliance paperwork, and reporting.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, creating itineraries, and tracking expenses.
• Prepare presentations, reports, and other business documents for senior staff members.
• Maintain and update client databases with accurate information to ensure seamless record management.
• Act as a professional point of contact for internal teams and external clients while maintaining confidentiality at all times.
• Support onboarding processes by preparing documentation and ensuring compliance requirements are met for new employees or contractors.
• Deliver exceptional customer service by professionally welcoming visitors, assisting with inquiries when required, answering calls promptly, and directing them appropriately.
• Process payments and external invoices, including handling foreign currency transactions.
• Prepare various reports and forms related to the invoicing process.

About You

We’re looking for someone who brings demonstrated experience in administrative roles, particularly within professional services or similar environments where attention to detail and multitasking are critical.

Key Skills & Attributes

• Proven experience in administrative or executive assistant roles within the professional services sector (e.g., legal, consulting, finance).
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
• Exceptional attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite is essential; ability to quickly learn new systems is highly valued.
• A proactive approach with the ability to anticipate needs and identify areas for process improvement.
• Ability to work independently while also collaborating effectively within a team setting.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.