Company Secretary

A leading financial institution in Melbourne is seeking a highly skilled Company Secretary to manage the effective governance and corporate compliance of its Australian subsidiaries. This role offers you the opportunity to work within a supportive and knowledgeable team, where your expertise will be valued and your contributions will directly impact the organisation’s commitment to best practice governance. This is a 12-month contract that offers hybrid-working and flexible working.

What you'll do:

• Manage the operation of each Australian subsidiary board within your portfolio
• Providing company secretariat services and ensuring compliance
• Prepare detailed minutes for board meetings, maintain up-to-date corporate records, and ensure timely completion of ASIC filings
• Advise Chairs and boards of Australian subsidiaries on governance matters
• Undertake additional corporate governance tasks assigned by the Head of Subsidiary Governance
• Proactively manage risk, performing controls and escalating issues or breaches as identified
• Mentor junior members of the Subsidiaries Team, fostering their development through knowledge sharing, guidance on best practices, and encouragement of continuous improvement.
• Collaborate closely with directors (including executive level staff and independent non-executive directors), Group Finance & Treasury, Corporate Advisory Legal, Group Governance, Strategy & Innovation teams, and key business contacts relevant to the subsidiaries.
• Ensure quality agendas and meeting packs are prepared for subsidiary boards
• Contribute actively to team culture by engaging in development initiatives

What you bring:

• You bring over five years’ experience as a Company Secretary within a complex environment
• You are available at short notice
• You possess strong written and oral communication skills
• Your technical proficiency encompasses operating corporate governance accountabilities
• You are adept at quickly grasping complex topics or issues so that you can provide accurate guidance on Board engagement matters or draft precise minutes under pressure
• Your ability to meet tight deadlines and balancing multiple tasks
• You are self-motivated yet know when escalation is necessary—your ability to work independently is matched by your willingness to seek support from People Leaders when appropriate
• You drive to seek better ways of working while mentoring junior colleagues in best practice approaches
• Your interpersonal skills enable you to influence stakeholders gently but effectively

What sets this company apart:

This organisation stands out for its unwavering commitment to best practice governance across its Australian subsidiaries. Employees benefit from flexible working opportunities that accommodate personal commitments alongside professional responsibilities. The company invests heavily in training opportunities so that every team member can continue developing their skills—whether in governance frameworks or risk management techniques. Collaboration is central: staff work together across departments such as Group Finance & Treasury or Corporate Advisory Legal in an environment where knowledge sharing is encouraged. Mentoring is valued here; junior colleagues receive guidance from experienced professionals who nurture their growth through practical advice. The workplace culture emphasises inclusivity—everyone’s contribution is recognised—and there is genuine support for those seeking advancement within the organisation.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.